Blog Assignment: Analyzing Scope Creep

A personal project experience that I have had was in my under-grad. I was taken a geography course and part of the course was to do a group project where we had to choose a chapter from the course texts book. As a group we choose a chapter from the book and then each group member choose the section that they were going to cover in a power point presentation. One of the groups did not participate in any of group meeting and did not provide a power-point for the presentation. The way the stakeholders dealt with the absent group member was to continue to communicate with the member and find and a time and day that would be best for the group member. This approach still did not work, so the group leader decided that we all would take additional section from the missing group member so that we could turn in the project and present the project to the class. The project scope creep issue that occurred was monitoring the scope which states that since the scope creep is a major cause of cost and time overrun, the project manager must control changes to the project charter and project scope by following the change management and the plan that was created during the project phase ( Lynch and Roecker 2007). Looking back at the experience now there are many things that could have been done different such as choosing group member that were accountable and that were willing to do their part of the project. As the project manager I would make sure that all of the group members communicate during the project phase and also setup a time to meet to go over the progress of the project. I would make sure that everyone in the group was on the same page when we present the project so that the group will receive a positive grade.

As an instructional designer making sure that I am able to provide step-by-step instructions to students so that they clear on the expectations of the course. To also make sure that I am able to guide the students with videos from instructors that have experience field, assignments and project that will help the learners to grow in their perspective fields, and providing discussion questions that will help them learn from the instructor and classmates.

Lynch, M. M., & Roecker, J. (2007). Project managing e-learning: A handbook for successful design, delivery, and management. London: Routledge. Copyright by Taylor & Francis Group, LLC. Reprinted by permission of Taylor & Francis Group, LLC via the Copyright Clearance Center.

Estimating Cost and Allocating Resources

In project management one of the hardest things is doing the budget and making sure that everything is allocated for. Developing project budgets is typically more difficult than developing regular departmental budgeting which usually follow the formula “the same as last year plus X percent” (Portny, Mantel, Meredith, Shafer, and Sutton, 2008) . For this week’s blog assignment I had to find two blogs that provided budgeting or estimating cost for a project.

The first blog resource that I found was called Constructing Cost Estimating Blog. The blog goes into detail about the construction of Schedule Templates for Excel which is for residential, commercial, and generic construction projects. The excel template is used for a 5-day schedules but it also can be reused on an ongoing basis as required. It keeps track of the construction process which enables the homeowners, builders, designers and constructions managers to plan and manage construction jobs in a much more effective way. Using the excel template will allow the project manager to save money and also satisfy the clients requirements in the least time possible. Having an excel template that will allow the project manager to have a weekly report of the money that is begin used for that week. It will only help the project manager to see where the money is going and also be transparent with the client of where the money is and can also help the client to make better decision on what is important and is not.   projectestimating.blogspot.com

The second blog resource that I found was called True Planning to Pro-Pricer Data Walkthrough. This blog provides how data can flow between TruePlanning and ProPrice. ProPricer is a estimating software application that will provide any user with the ability to track data for the labor requirement estimated in  TruePlanning and transferred over into  ProPricer in an easy way. This application will allow the project manager to see the data in a much easier way. By using ProPricer it allows you to transfer data from one application to another which is a great advantage when seening how the budget will affect the overall scope of the project. This information can be shared with the client in an easier way by showing them all of the data and how it is broken down in both applications which will help the client to make better sound decisions and not ones off of impulse. http://www.pricesystems.com/Blog/TabId/458/PostId/290/trueplanning-to-propricer-data-walkthrough-1.aspx

Overall, budget is very difficult to plan and manage because there are many things that can happened during a project especially when the president or client is very demanding can have an effect on how the money is spent because; of the added pressure from the top down. Making sure that the project stays on schedule depends on the budget and the flexibility that is allowed in the project.     

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.
projectestimating.blogspot.com
http://www.pricesystems.com/Blog/TabId/458/PostId/290/trueplanning-to-propricer-data-

Communcating Effectively

After reviewing the multimedia video: The Art of Effective Communication. The different ways of communication was through email, voice mail, and face to face. With communicating through email the reader may take the tone of the email many different ways such as they can view the email in friendly, aggressive or rushed. After reading the email I viewed the email as begin rushed due to the information that was needed. Jane was requesting information for a report that she needs to complete before she misses the deadline. Her tone in the email is very immediate even though Mark is in a meeting she still needs the information regardless of what Mark is doing  . This situation has happen to me at my current job when the vice-president needs a report done she expects to have to her with in an hour even though she is asking for it at the last minute. I may be busy for the.


The voice mail helped me to understand her tone a little better because her voice was very calm but still made it known that she needed the information that day. She also respects that Mark is in a meeting and is also accommodating of how he can get the information to her. It allowed me to see that she was not using a rushed tone for the information that is needed.

The face to face scenario is the one I prefer the most because Jane was able to explain to Mark what she needed  and how he could get to her. Face to face allowed Jane to speak with Mark and resolve the issue in a professional manner without anyone getting upset because, someone  did not understand what is begin asked.

Communication is very important to Project Management it is the key to success or failure of a project. It is very important that during the project phase that communication is open because, if there is problem then there needs to be strong communication on how to fix it. The project manager is their to keep the project on track, on budget, making sure that every department understand there role in the project. In project management sharing the right message with right people in a timely manner. Through communication people exchange and share information with one another, and influence one another's attitudes, behaviors, and understanding ( Portny, Mantel, Meredith, Shafer, Sutton, 2008).

Ertmer, P., Quinn, J. (Eds.) & Glazewski, K. (2014). The ID casebook: Case studies in instructional design (4th ed.). Upper Saddle River, NJ: Pearson Education, Inc.

Learning from a Project: Post- mortem

A Project that I remember working on is during my under-grad program. I was taking an online course during my last year of college.  The course focused on critical thinking and current events .The class required a final project and had to present the project as a power point presentation. I meet with my professor so that I could get clarification on the project and the requirements that were needed to complete the project. I had to research a public figure that demonstrated an act of kindness throughout their career. I choose Dr. Martin Luther King were he demonstrated peace and kindness during in the Civil Rights Movement. He demonstrated peace and kindness in speeches, non-violent protest, and in daily living. Dr. King could not have other protesters demonstrate peace if he was not willing to show it in every aspect of his life. Even though I received an average grade on the project there were areas of the project that I could’ve improved on that would’ve helped me received a better grade on the project. One aspect of the project that the professor did not make clear was connecting the project to my own personal life. So it made it difficult for me to complete the final project and receive a better grade.

The process that I took when I started my project was to do research on Dr. King and his non-violent approach and the many people who influenced him during the Civil Rights movement.  One of the people that Dr. King influenced was by Mahatma Gandhi who demonstrated peace in his daily life and in non-violent protest. I also researched videos that displayed Dr. King’s views and ideas on peace and kindness which I implemented into the project. I also added quotes and my own personal experience into the project.

        The area of the project that I could’ve provide more insight was to find a connection between Dr. Kings demonstration of peace and how I you used it in my daily life. I was able to provide my demonstration of peace on certain aspects of the project but in the entire project. The professor wanted it throughout the project. The professor wanted more personal examples that help someone or impacted someone life. I felt that I should’ve either chosen another public figure that I could have been able to relate to more on own personal experience with or provided more of personal experience to the project.

Welcome: Project Managment in Education and Training

Hello Classmates,

I am looking forward to learning more about project management and training. I am very interested in learning about the  training aspect because it something I am looking into. I am looking forward to working and learning from you all in these next eight weeks.

Aneesah 

Rflection

As I reflect about how distance education has changed over the past ten years. Distance education has become very popular among young adults and is seen as the first options instead of going to a traditional college or university. According to Sloan Consortium Survey shows that over 90% of public universities offer online course. 85% of public universities consider online education critical to their long-term academic strategies (Simonson, Smaldino, Albright, Zvacek, 2012). With rapid advancements in technology it has allowed greater interaction with web 2.0 applications such wikis, blogs, Google docs and many others. This advancement has helped adult’s learners to see the many options and flexibility that distance education brings to adults who have busy lives.

The perception of distance learning in the next ten to twenty years will be much more excepting then it is now. The majority of adult learners will obtain their bachelors, masters, and Phd’s online. There will be increase in online communication with different video tools, a growing since of comfort with online discourse and the ability to communicate with diverse and global groups. Distance education will allow learners to bridge that gap with others more than it is now (Laureate Education) . There will be many factors that will contribute to the growth in distance education that adult learners will be more comfortable with new technology tools that will benefit their online learning. An increased of multimedia, games, and simulations will also enhance the way people view online education (Laureate Education) . Also in the next 5 to 10 years increase of global expectance of distance education will have profound effect of on distance education (Laureate Education). The increase ability to communicate with diverse and global groups will help learners to take courses from instructors from all around the world. Distance education will allow learners to communicate with different groups and learn different perspectives from instructors and classmates which will help the learner to increase their knowledge.

As instructional designer the way I can help to improve the perception of distance education is to always look for new opportunities to improve the quality of distance education.  As, an instructional designer I will continue to search for new web 2.0 technologies that will help the learners to grow in distance education.  As an instructional designer I should consider all aspects of the instructional environment following a well-organized procedure that provides guidance to even the novice distance instructor 9 Simonson, Smaldino, Albright, Zvacek, 2012). As a designer I must consider looking at all learning environments that will impact the learner.  I must designed and plan a course that will consider all learners and apply technology tools that will foster positive learning outcomes for all learners. Continue to also search and improve the technology tools which will increase the accessibility to distance education and .

As an instructional designer the way I will make positive changes is to continue to always make improvement to distance education. I need to stay aware of new improvements to distance education and the best way to implement those changes to the designed. The more an instructor understands the members of the audience, the better the distance learning experience will be for all involved (Simonson, Smaldino, Albright, Zvacek, 2012). As an instructional designer I must understand how the learners will be impacted by the learning experience and apply a systematic process that will impact all learners.

Reference

Laureate Education (Producer). (n.d.) The future of distance education [Video file]. Retrieved from https:// class.walden.edu

Simonson, M., Smaldino, S., Albright, M., & Zvacek, S. (2012). Teaching and learning at a distance: Foundations of distance education (5th ed.) Boston, MA: Pearson.

Converting to Distance Learning Envrionment

Converting a Distance Learning Format

The training manager in this scenario is frustrated with how the face-to-face training sessions are going. The manager wants to convert the current training module into a blended learning environment where the trainees and trainers will have the opportunity to interact with their classmates in a traditional class setting and in an online environment. The trainer is also looking to put the training materials all online so that the trainees can have access to it at all times. The trainer must consider many things in the planning process to ensure that all of the trainees will develop the skills that are necessary for them to successful in their current position or future position. When planning for a distance education, the instructor must make decisions that will affect all aspects of the system (Moore and Kearsley, 2005).  The theory that reflects the distance learning environment is Desmond Keegan which states that electronically linking instructor and students at various locations creates a virtual classroom (Simonson, Smaldino, Albright, Zvacek, 2013).

During the planning process the training manager must consider before converting the training is that previously taught traditional classrooms may need to be retooled. The focus of the instruction shifts to visual presentations, engaged learners, and careful timing of presentations (Simonson, Smaldino, Albright, Zvacek, 2013). It’s important that the trainer understands the ends and outs of changing a course from a traditional classroom setting to an online course. That the trainer also considers every outcome such as the content of the course that it reflects and relates to the rest of curriculum. The trainer must also make sure that content is consentient throughout the course so the learners will have a successful learning experience .It’s important for the trainer in the planning process to understand who the learners are so that the instructor can design a classroom that all learners can be successful .Taking time to learn about the learners in the class yields a more producers learning environment. Knowledge of general learner characteristics can inform the instructor of the nature of the students (Simonson, Smaldino, Albright, Zvacek, 2013). It will allow the instructor to understand the learners more and see their strength and weakness so that the learners will be successful in class and in the online setting.

In the original training program the aspects of the program that could be enhanced is that the trainer wants to put the training materials on a server so that learners will have access to them at all times. The trainer can enhance this feature by making sure that every week that training materials are uploaded on the online site. This enhancement will also help the learners to print out the training materials and bring them to class. This feature can cause the students to have an open discussion in the classroom where they are able discuss to the topic at hand.  In a distance teaching reading, handouts, and information is how content is delivered but also provided other various forms such as videos, visual presentations (Simonson, Smaldino, Albright, Zvacek, 2013). All of these different kinds of content will help the learner to grow understand the information more clearly when there are many instructional materials.

The trainer’s role will not change in a distance learning environment since his role will not be different from a face-to-face facilitator. The reasonability of the instructor is to ensure that the learners have a clear understanding of the expectations and opportunities for participation in a distance learning environment (Simonson, Smaldino, Albright, Zvacek, 2013).  The trainer must make sure that the students have all of the required information before the start of the training program so that learners can actively participate in the online setting and in the classroom. The trainer’s role is to also be the facilitator but also giving the reasonability to learners to make that required assignments, course projects, and discussion questions are turned in on time. So the trainer’s role will not be so hands on in a distance learning environment but to make sure that required information there so the students can have positive learning experience. 

The only steps that the trainer can do to encourage the trainees to communicate online are through weekly discussions. The trainer can provide scholarly discussion weekly which will allow the trainees to draw from their own experience, course readings, or internet research. This is a great way for the trainer and trainees to communicate with each. The trainees will learn from one another and get to know who is in their class which can carry over into the current class and in future courses. Another suggestion is set up a blog account in the distance course. Blogs can be an excellent tool for student’s reflections about course content, students experience and many others (Simonson, Smaldino, Albright, Zvacek, 2013). It’s a way for the students reflect on their experience in the course and be able to communicate that while in the course. It’s also a way for the teacher to see how well the trainees are progressing through the course.  Are the students hitting certain milestones throughout the training course, are they using the course book and other authors to reflect that they acquire more knowledge in the required field.

Simonson, M., Smaldino, S., Albright, M., & Zvacek, S. (2012). Teaching and learning at a distance: Foundations of distance education (5th ed.) Boston, MA: Pearson.